Payroll & Benefits, HR Administrator - London

  • Posting Date: 08-02-2019
  • Vacancy number: 20803

Mission of the Department The mission of HR UK is to provide a responsive, business aligned HR service to ABN employees and businesses. Context of the Function 

  • Working with Senior Management and Head Office to implement the HR strategy for reward for ABN AMRO in the UK.
  • Administering processes to ensure they meet the appropriate governance and control in all HR activities.
  • The Payroll & Benefits, HR Administrator reports to the Compensation & Benefits Manager.

 Objective of the Function To support the and HR team, with a specific focus on Compensation & Benefits, ensuring relevant administrative processes are delivered  to a high standard to the business areas and employees. Acting as an ambassador for the Company, ensuring employees and the business areas have a trusted, professional HR department. Core Activities Payroll 

  • Manage the monthly payroll process.  Ensuring payroll information is sent to the external payroll provider on a timely basis (and in line with strict authorisation controls), payroll is checked and the salary account is funded to ensure that salary payments can be made.
  • Ensure payroll submissions are accurate, and be accountable for its accuracy
  • Ensure all changes are entered accurately and in a timely basis on the payroll database
  • Process monthly payments in relation to Childcare Vouchers and Give As You Earn
  • Ensure all Expat invoices made through account payable are grossed up through payroll
  • Ensure all Expat payments are made through HSBC in a timely manner
  • Maintain/monitor the relationship with payroll provider and escalate any service related issues as appropriate. 

 Benefits & Pension 

  • Carry out the administration with regards to  the day-to-day running of the benefits programme
  • Ensure changes to benefits are correctly applied on payroll
  • Ensure the schemes premiums are paid in a timely mannerDeliver the new joiner benefits induction presentation.
  • Ensure all new joiners pension are processed correctly on payroll
  • Ensure monthly payments are loaded into the Aegon site for payment
  • Administration relating to thePension Governance meetings on a quarterly basis, e.g. diary management and ensuring all handouts  distributed in a timely manner

 General HR Administration, for example: 

  • Leavers: Co-ordinating the leavers procedures e.g. production of letters; checking leaving details (pension, loans, etc.), notifying payroll, sending out the exit questionnaire and booking the exit interview
  • Maternity leave: Schedule maternity leaver’s meetings, prepare maternity leaver’s letter’s etc. support with holiday queries, calculations and annual carry forward processes
  • Global Mobility: Coordinate the process with the Global Expat Centre for all Inpats/Expats and Short term assignments, ensuring all documentation and housing is in place before the assignment commences
  • Cover for HR Administrator in times of high volumes or absence

 Reporting and Operations 

  • Extracting, accurately presenting monthly or periodic HR queries and reports including;
    • Headcount reports,
    • Business dashboards
    • Co-ordination of the monthly Risk dashboard
    • Sickness and absence reporting
    • Business Continuity reporting including the call cascade listing and headcount sheets.
  • Co-ordinate and maintain the contracts for HR service providers in line with the Procurement policy. 
  • Creating and maintaining the HR Connections page
  • Responsible for the processing of all HR related invoices

 Annual/On-going HR Activities: 

  • Assist with the administration relating to the  annual review of the flexible benefits program
  • Assist with Tax year end administration

 Knowledge & Experience Required level and content of education 

  • Strong financial/analytical background (at least part qualified or similar level by experience)

 Required knowledge and skills  

  • Professional manner at all times, with a good ability to interact with all levels of management, staff and suppliers
  • Intermediate Excel skills
  • Strong communicator, organisational and time management skills are essential
  • Quick learner
  • Working knowledge of HR systems and the administration around this
  • Working knowledge of ADP Freedom
  • Good understanding of HMRC rules
  • Accurate and attentive to detail
  • Able to respond quickly and patiently to requests from the business
  • Customer minded and excellent service orientation
  • It is vital that the job holder has a methodical and organised approach to their work and is very deadline focused
  • Excellent team player with a strong focus on working together to achieve results
  • Logical thinker, with the ability to quickly grasp processes and understand how this learning can be translated to other activities

 Preferred knowledge and skills 

  • Report writing skills
  • Experience of liaising with external service providers for HR, pension and flex benefits in particular